Overview of Online Camera Club
Accessing Menu Options
Registering to become a Member
Adding Member Profile
Logging on as a Member
Joining another Club
View Available Competitions
Upload Photos for Competitions
View Competition Entries
Vote for Competition Winners
View Competition Results
Leave & View Feedback
Create New Club
Set Competition Dates
View Leader Board
Re-assigning Photos to Different Competition
Alter Photo Caption / Delete Photo
Using a Phone
Frequently asked questions
Aim The aim of the system is to provide a free facility for photo and camera clubs to exhibit the work of members and run periodic competitions. Judging of competitions is done by all members participating in a particular competition.
Who can create a club? A club can be created by anyone who registers as a user. Once created, only the creator can set the competition frequency and competition subjects. Registered users can then join any club. A single person may join multiple clubs (with different nicknames and passwords for each club) if they so desire. When setting up a club there are options to allow or not allow members to vote for their own entries. There is also an option to allow or not allow members to enter single or multiple entries in each competition.
Who can be a member? Anyone can register to be a user and join the clubs already created. To register, a name is required (it does not need to be your actual name). The user nominates a unique nickname for identification and a unique password (up to ten alph-numerical characters) which they then use to log onto the system. A valid email address is required which is only used to provide forgotten password to the user and to provide reminders for voting etc. The user details are NOT provided to any other party and no advertising matter will ever be sent.
How do members participate? Members can view competition cut off dates and competition subjects. A facility is provided for members to upload their entries for the various competitions. Entries must be uploaded any time up to the cut-off date for a particular competition. This means that entries may be made at any convenient time for competitions with cut-off dates well into the future.
What are the restrictions? The only restrictions are that photos to be uploaded must be in .jpg format and no larger than 1000kb in size. Strictly NO OFFENSIVE MATERIAL is to be uploaded.
How is judging done? Members can view all entries in a particular club competition in the week following the competition cut-off date. Each member may then select their choice for winner, second, third and two highly commended. Points will be awarded and the photos with the appropriate highest scores will be allocated those places. Members may vote any time within the seven days after the competition cut-off date. Members may only vote once per competition. When a club is originally setup, there is an option to exclude or not exclude members from voting for their own work.
What is competition sequence? Members can look up competitions in which they may compete. Three days before cut-off date of a competition, members of the club holding the competition receive an email advising of the competition closing date. On the cut-off date, members receive another email advising that the competition has closed and that they have seven days in which to record their vote in that competition. At the closing of the voting period votes are automatically tallied and members receive an email advising that voting is completed and that the results are available to be viewed.
How are points scored? When voting, members select their choice of first, second, third and two highly commended entries. Points are scored eight for first, five for second, three for third and two for highly commended from each voter. Each entry receives one vote for having entered. The scores are totalled for each entry and the score for each entry is displayed. The total points for each competitor are accumulated against their annual score. In the case that a club allws multiple entries in a single competition, an overall score is calculated for each member. This divides the number of points accumulated by the number of entries made.
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Except for Overview, Help & Tutorial no menu options can be accessed until the user has registered and logged on. A red flashing warning to that effect will display on the home screen. Once logged on menu options may be accessed in a number of ways. On the home page, two quick options are provided for registering and logging on. A user may register simply by clicking on the top image on the home screen displaying the 'Join an on-line Camera Club now' message. Once a user is registered they may quickly log on by clicking on the right hand image on the home page displaying the 'Registered users Log on' message.
Drop down menu At the top of the screen above the top image is a drop down menu bar. Clicking on this bar displays all of the member options. Select the required option by clicking on it. Note that the selected option will not be accessed until the 'GO' button to the right of the menu bar is also clicked. Options for 'Create Club' and 'Set Competitions' are also selected directly from the right of menu bar.
Side Panel All options may be accessed directly from the side panel to the left of the main panel. Simply click on the option desired.
From Other Screens All other screens have 'menu' or 'Home' options at the top left of the screen. Clicking on these options returns the user to the Home page where all other options are available. Some screens also have in addition drop down menus from which related options may be accessed.Note that from these drop down menus the selected option will not be accessed until the 'GO' button to the right of the menu bar is also clicked.
Quick Menu When a member logs on the 'Quick Menu' is automatically displayed. This menu provides direct selection of current weeks for selected options. It simplifies voting and viewing results etc. This 'Quick Menu' is accessible from either drop down menu or side panel. Club Page The Club Page may be selected from the side panel. This page has other options accessed from both drop down menu and directly clicking on the desired option.
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You must register as a member before the options of the system are available. Once registered, you may log on using your unique nickname and password and access all of the member options. If you do not register or have not logged on, any attempt to access an option will return you to the home page.
This form records the user details necessary to successfully operate the system. The Name provided (up to 40 characters) need not be the user's actual name. This will only be used for identification purposes in the event of the user forgetting their password. The Nickname (up to 30 characters) is what will be displayed with photos uploaded and entered in competitions. The nickname must be unique and so in the case of the supplied Nickname already being in use, you will be notified when trying to register. The Email provided will be used to receive verification code to complete registration. It will also be used to remind the user of the closing date for competitions, closing of competitions and completion of voting in competitions. The Password (up to 10 characters) is used by the member to log onto the system at all times once the user is registered. Obviously the password must be unique and so in the case of the supplied password already being in use, you will be notified when trying to register.
The Unique four character prefix for photos is required to allow different members to upload photos of the same image name. When uploading photos, the image has this prefix attached to make the image name unique. Without this prefix any image attempted to be uploaded with the same name as an existing image would be rejected. The prefic must be unique and so in the case of the supplied prefix already being in use, you will be notified when trying to register.
Once the information above is supplied click on the Submit button to record the details. However at this stage a unique Verification Code will be sent to the email address provided. The user must then enter this code in the box provided and click on ther verify button. Failure to provide the verification code will result in the registration not taking place. This verification code prevents the creation of memberships with false email addresses.
Users only need to register once. They can then join as many clubs as they wish without having to re-register although they require a different nickname for each additional club. Once registration is completed the member is automatically logged on and becomes a member of the 'Original Developers Club'. The member may later optionally join any of the other clubs available on the system. The member may access the Log on screen direcly from the link at top of registration form or by returning to the Home page and logging in from there. Go to user registration now
back to contents Members may optionally add a personal profile to provide this information for other members to see. The profile includes an optional photo. Text can be recorded and added to at any time or existing text deleted and replaced with a new version. Member profiles may be viewed by any member. Profile options may be selected from the HOME drop down menu or from the Club Page
back to contents There is a Chat Room for members to communicate with each other. Chat Room options may be selected from the HOME drop down menu or from the Club Page The Category of comment (General, Make a Query, Answer a Query) is selected. If the comment is in answer to a query from another member, the member's name may optionally be selected from the Reply to Member option box. Type the comment in the text box provided and click on submit button. To View Chat Entries select this option from Club Page, HOME drop down menu or top of Chat Room page. You may select all category of chat entry or confine your viewing to General, Queries or Answers. There is also a search for box. You may type any word or words here to find chat entries containing those key words. Click on the view button to retrieve entries. If the entries exceed a page, keep clicking on the view button to scroll down the entries. To do a new search or restart, click on the restart button before clicking on the view button. Go to Chat Room now
back to contents Once the user is a registered member they log onto the system using any of the methods provided. Enter the Nickname and password you provided at registration and click on the logon button. If you have forgotten your password click in the Forgetten password? check box, then click on logon. Your password will be emailed to the email address provided when registering membership. When successfully logged on, if you have joined a club, the system remembers the club to which you belong. The system also remembers your Nickname.Go to logon now
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Select the menu option using any of the methods provided. Provide a new nickname in the appropriate box. Select a club to join from the drop down list provided. Click on the submit button to record the membership.
Joining Multiple Clubs Members may join as many clubs as they wish. However for each club a new unique nickname is required. The user name, prefix and password supplied when originally registering as a member still apply for all clubs joined. You remain a member of any clubs you have already joined. When club selection is finished, click on the exit button. Go to join club
back to contents Available competitions are those which have been set by the club and for which the closing date for entries has not yet been reached. Select this menu option using one of the methods provided. A table of competitions showing Club Initials, Closing Date, Club Week and Subject. Members may enter in any competition in the club to which they belong at any time prior to the closing date for that competition. This means that on any one day or at any appropriate day a member may enter multiple competitions.Go to available competitionss now
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Restrictions on images able to be uploadedImages that are not .jpg or .jpeg and are larger than 500Kb will generate an error and will NOT be uploaded.
Select the menu option using any of the methods provided. The upload form The form has a drop down menu bar at top.The image of the most recently uploaded photo is displayed below the data entry boxes. The member should have decided which competitions to enter prior to selecting this menu option as photos are uploaded to enter nominated competitions. Only competitions run by the Member's Club will be shown for selection. The year of the competition and the club week for the competition are selected from the drop down option boxes. Note that only competition weeks where competitions are still active are available. The category to be selected from the drop down option box is the category which best fits the photo NOT the competition category. Any appropriate details about the photo can be entered in the large text box.
Select the image to upload in the Filename / Browse box. Once the image is selected, click on the Upload button. If upload is successful, the image of the uploaded photo will display.
Reason for failure to upload. Photos will be rejected and error message displayed for following reasons -
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Select the menu option using any of the methods provided. Competition entries may be viewed at any time. Note that this same routine is used to vote on competitions. The competitions able to be selected are automatically confined to those competitions run by the logged on member's club. Select the year and club week from the drop down option boxes. Note that entries in completed competitions may also be selected. Click on the view entries box.
Displayed Photos The screen will change and there will be a reset, next and previous selection buttons at the top of the screen. The first twenty photos of the selected competition will be displayed with a number box on the right of each photo. To view the next twenty photos click on the next button. To go back to the previously displayed twenty photos, click on the previous button. At any time to go back to the first twenty photos, click on the reset button.
View enlarged images To view enlarged image click on the number box to the right of the image. An enlarged image will be displayed on a new screen. To return to the previous screen, click on the Return to Comp Photos link at top of screen.Caution! Do not use browser back arrow to return to previous screen or you risk losing continuity.Go to view competition entries now
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Select the menu option using any of the methods provided.
Competition entries may be viewed for voting at any time. Note that this same routine is used to view competition entries. The competitions able to be selected are automatically confined to those competitions run by the logged on member's club. Select the year and club week from the drop down option boxes. Note that entries in completed competitions may also be selected, but if voting has been completed, the new vote will not be accepted. Click on the vote for winner box.
Displayed Photos The screen will change and there will be a 'reset', 'next' and 'previous' selection buttons at the top of the screen. The first twenty photos of the selected competition will be displayed with a number box on the right of each photo. To view the next twenty photos click on the 'next'button. To go back to the previously displayed twenty photos, click on the 'previous'p button. At any time to go back to the first twenty photos, click on the 'reset' button.
View enlarged images To view enlarged image click on the number box to the right of the image. An enlarged image will be displayed on a new screen. To return to the previous screen, click on the 'Return to Comp Photos' link at top of screen.Caution! Do not use browser back arrow to return to previous screen or you risk losing continuity.
Voting Points are awarded to each photo with 8 points for first, 5 points for second, 3 points for third and 2 points for each of the highly commended. Every entry receives 1 point for entering. These points are awarded for each voter's selection of winners. Points awarded are then tallied for each photo and highest point scorers are declared the winners.
Take note of the number to the right of the photos you have selected for place getters. Enter these numbers in the appropriate boxes at the top of the screen. Double check your entries as there is no going back once vote has been cast. Now click on the 'submit' button. Your vote has been cast!
Reasons for Rejection
View Competition Results
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Select the menu option using any of the methods provided. Select the year and competition week from the drop down selection boxes. Ther is an option to view votes either by voter or by photo. Click on which option you require. By voter will display a grid showing details of selected competition showing each of the voters and the photo numbers they voted for win, second, third and highly commendeds. By photo lists all photos in selected competition and the number of win, second, third and highly commended votes scored and the number of points received. 8 for win, 5 for second, 3 for third and 2 for highly commended). Each entry scores 1 point for entering. Go to view competition results now
back to contents Select the menu option using any of the methods provided. The Club Page has a variety of options that may be of interest to club members. It also has direct links to specific menu options. Notes and information will be provided there from time to time. Members should access it from time to time to keep up to date. Go to club page now
back to contents Select the menu option using any of the methods provided. Selecting this menu option goes directly to the form for leaving feedback and comments. At the top left of the form is the link to the viewing of feedback. Leaving Feedback There is a drop down selection box to select category of feedback.
Select the appropriate category and type feedback in the text box provided. If the comment is in reply or associated to a feedback item already posted, select the id number from the drop down list. Click on the ''submit' button. Viewing Feedback Click on the 'View Feedback' link at the top of the screen. The View Feedback from Users screen will be displayed. The 'search for' text box allows the user to enter some text for which the system will search within all feedback provided. Any comments containing the entered text will be displayed. The user may also optionally select a particular category of feedback for display. Click on the 'view' button to retrieve the comments. If you wish to make other searches, click on the 'restart' button to make all comments available. If the comments are too many to fit on page, keep clicking on 'view' to scroll down the page.Go to feedback now
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Select the menu option using any of the methods provided.When a new member registers they automatically become members of the 'Original Developers Club' which is the original club created in the system. At any time in the future they may change to a new club. New clubs would normally be set up by an existing camera or photo club to gain an on-line presence for their club. In that case a responsible person from the club would create the new club and set the parameters and dates for club competitions. Anyone who is a member of any of the 'onlinecameraclubs.com'
can create a new club but there is little point unless the new club is going to have members. Creating Club The club requires a name of up to 100 characters. The club requires club initials (up to 6 characters) to be displayed in various routines within the system. The creator provides a password that will be required whenever competition dates etc are to be recorded.
Own Vote option. The club can optionally allow members to vote for their own photos when voting in competitions or bar them from voting for themselves. Select the required option.
Multi Entry option. The club may optionally allow members to submit more than one entry per competition or bar the practice. Select the required option. Click on the 'submit' button. Once the club has been created, competition dates must be provided.Go to create new club now
back to contents Select the menu option using any of the methods provided. The password set by the creato0r 0of the club is required. If the password has been forgotten, check the Forgotten password?' box before clicking on the 'logon' button. The 'Set Competition Dates' screen will display. Competitions are normally set on a yearly basis and numbered sequentially from the start of the year. This number is referred to as the 'week'. Details entered are cut-off dates for last date on which entries will be accepted for that competition. Select the 'year' from the drop down option box. The 'day of month' is entered as a two digit number. (eg, 9th of any month -enter '09'). The actual 'month' is selected from the drop down selection box. 'Competition week number' is entered. Normally the sequential numbers would start at '1'. The subject for the designated competition is then entered. (up to 30 characters). The 'submit' button is clicked to record the entry. As many entries as may be required may now be made. As entries are made, details are displayed in a grid on the screen.Go to set competition dates now
back to contents Select the menu option using any of the methods provided. There is option to view leader board for a particular week or view the accumulated scores for the whole of the selected year. If a particular week is required, select the year and week from the drop down option boxes the click on the 'Selected Week' button. To view the accumulated point scores select the year and click on the 'Whole Year' button. The grid will display the club initials, the year, (and if selected, the week), the member's nickname then the number of wins, seconds, thirds, highly commended scored and the points for those votes. The number of photos entered in the nominated competitions is displayed. The total points are divided by the number of entries to calculate the score.Go to view leader board now
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You may use a phone to access the system and upload photos. It is first necessary to upload an app to the phone enabling the reduction of the image size on the phone to be reduced to the maximum 1000Kb allowed. A suitable one is 'LitPhotos' but there are many others suitable. Caution! Some of these apps reduce the image size and automatically save the new image over the existing image thus effectively deleting the larger sized image. If the larger images are required, they should be copied to a different location prior to the resizing.
Log onto 'onlinecameraclubs.com/p.php' to go directly to modified Logon screen. Logging on will in turn take you directly to the 'Upload Photos' modified screen. Use this method to upload your photos then use your computer for all other options.
back to contents Select the menu option from the dropdown menu on the Home page. All of the photos that you have previously uploaded will be displayed. Each photo will have an identifying number at the bottom right of the image. Type the identifying number of the photo you wish to re-assign in the box provided. Select the year and week of the competition in which you wish to enter the photo. Click on the 'submit' button to complete the transfer. Transfer will not take effect if you try to transfer a photo that is not yours - if the photo is already in nominate competition - if the nominated competition does not exist or if the competition has a restriction on the number of entries you may have and you have already the maximum number of entries in the competition. You can only re-assign photos to competitions within the same club.Go to re-assign photos now
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You may alter the existing caption for an uploaded photo or delete photo from system. The option may be selected from the drop down menu on the HOME page or alternatively from the Club Page. The photos uploaded by the user will be displayed together with an identifying number on the right of the image.
Change Caption Enter the identifying number of the required photo in the box provided. If you only wish to provide a new caption, enter the new caption in the box provided. Click on the submit button.
Remove Photo Enter the identifying number in the box provided. Click the Remove Photo button. Click on the submit button. Reference to the photo image will be deleted. Note that although the photo is removed from the system, the original filename persists. If you wish to re-enter the photo at a later date, it will require a new different filename. Go to alter photo caption / delete photo now
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How do I resize my images to less than 1000kb? If you are a Linux user, the program 'GThumb' provides a resizing routine. There are similar programs provided on Windows operating systems. If using phone to upload photos, 'LitPhotos' is an Android app that will resize images. There are many others available. Do a search of your app store.
I click on 'Vote' and no competition week is available for voting If the current competition has not yet reached the completion date and voting has closed for the previous competition, there is no competition available for voting. You can only vote in the seven days after a competition has reached the closing date - not before. Voting finishes seven days after the completion date.
I click on 'view last competition Voting not completed' and there is nothing to view' No entries are displayed because voting has completed in the last competition and the current competition voting has not begun because the completion date has not yet been reached.
I click on an option in the HOME page drop down menu and nothing happens When an option from the HOME page drop down menu is selected, the selection must be completed by clicking on the 'GO' button to the immediate right of the drop down menu.
Why must images to be uploaded be limited to 1000kb in size? The size limit is imposed to prevent the system from becoming too slow in operation. If the system had to load and display a large number of photos simultaneously it could take an unacceptable time for images to display. In fact when photos are uploaded, two images are recorded and saved. The second image is considerably smaller than the original. When the system is called upon to display a lot of images such as when viewing the entries in a competition, the small images are used for the initial display. When one of these images is selected for full size viewing, the original larger image is used. To further maintain speed, only twenty small images are displayed at the same time. Further images are displayed by progressively clicking on the 'next >' button at the top of screen until all images are displayed. You can return to the previously displayed page of images by clicking on the '< previous' button.
What's the difference in selecting menu options from 'Quick Menu' and other methods? The options on the Quick Menu are all also available from the HOME menu bar or from the side panel.The Difference is that from the 'Quick Menu' when options are selected, the appropriate current 'week' for the option is selected by default. Most of these options selected in any other manner do NOT default to appropriate week. This is to allow selection of previous competition weeks to display details from past competitions.
What are the photos that keep appearing on most pages? These photos have nothing to do with current competitions or anything else within the system. They are for purely decorative purposes only and are randomly generated from all of existing photos. Occassionally a blank image will display - this is because the actual image generated has been removed for some purpose but the reference to the image remains.